Before You Book the Venue… Do This First
The moment you get engaged, it’s tempting to jump straight into venue tours. You start scrolling through photos of dreamy barns, chic ballrooms, and mountaintop retreats. But here’s the thing—your venue impacts every other decision you’ll make, from your budget to your guest list to the type of flowers you can have.
If you want to save yourself stress, money, and the dreaded “we booked it and now we’re stuck” regret, take these five steps before signing on the dotted line
1. Set a Realistic Budget
This is where it all starts. Knowing your overall budget (and who’s contributing) gives you a clear framework. Your venue could take up 40–50% of your budget depending on what’s included, so walking in with a number in mind keeps you from falling in love with something you can’t afford.
Pro tip: Don’t just think about the rental fee—factor in catering minimums, rentals, service charges, and taxes.
2. Draft a Guest List Range
You don’t need to finalize your list just yet, but you do need a ballpark. A space for 75 guests will feel completely different than one designed for 200. Overestimate slightly—venues can feel cramped quickly once tables, dance floors, and décor are in place.
3. Define Your Priorities
What matters most to you?
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A specific location?
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A certain aesthetic or “vibe”?
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An open vendor policy?
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Accessibility for guests?
Knowing your non-negotiables helps you filter out venues that won’t fit, even if they’re beautiful. It’s much easier to say “no” when you’re clear on what you actually want.
4. Talk Dates & Flexibility
Have a sentimental date in mind? Dreaming of a fall wedding? Decide on your ideal timing before you start touring. Also, consider how flexible you’re willing to be—if you’re open to Fridays or off-peak months, you might score a venue you love at a lower rate.
5. Hire a Planner (or at Least Consult One)
We’ve toured countless venues and know what to look for: hidden costs, restrictive policies, and layout quirks that might cause headaches later. A planner can save you from costly mistakes, ask the right questions during tours, and help you visualize how your wedding will actually work in the space.
Bottom line: Your venue isn’t just a backdrop—it’s the foundation of your wedding day. Walking in informed means you’ll choose a space that fits your budget, guest count, and vision… not just your Pinterest board.
If you’re ready to start your venue search, we’d love to guide you through it. Contact us here to set up a consultation and make sure your “yes” is the right one.